OFFICE OF CLERK
Trustees: Harry Pulvermacher, Marvin Joles III, Tom Whalen, Dan Quinn, Corey Ewers, Richard Brander. Board President, Dean Ewers presiding.
Call to Order – The meeting was called to order by Board President Dean Ewers at 7:00 PM.
Roll Call – Roll call was taken with all board members present except Richard Brander. Also in attendance were Marian Copus, Esther Marshall, Adam Reno, Christa Quinn, Pat Christianson, Ryan Price, Tootie Pulvermacher, Stacy Pilla, Mary Ann Evans, Samahtha Mueller and Ken Franzen from Bug Tussel, and Karen Kampen. Dan McGuire arrived later.
Approval of Agenda – Motion to approve the agenda by Harry Pulvermacher, second by Dan Quinn, all in favor, motion carried.
Approval of Minutes – Motion to approve the minutes by Corey Ewers, second by Marvin Joles III, all in favor, motion carried.
Calvin Baldebush from Sen. Mark Pocan’s Office – Calvin was here a couple of months ago for a morning meeting, and is back for an update. He represents Sen. Mark Pocan’s office. He reported on things Sen. Pocan has been working on. Sen. Pocan feels the Healthcare being provided is not perfect, but that we should not throw it all out. Infrastructure is a huge priority with their office.
Dan McGuire, who represents the Village of Lone Rock on the River Valley School Board, arrived.
Samantha Mueller and Ken Franzen from Bug Tussel Wireless, - She is from Hollandale. They were out looking at the property discussed at our last meeting. by the lagoon. They want to go up to 295 feet high with the wireless tower. They would like to lease 5 acres, but the size of the area actually used will be 100’ by 100’, if they can get approval from the FAA (airport). Ken Franzen also spoke, and said it would take about 6 months for FAA to act. Discussion on clearing the lumber. Discussion on future lagoon expansion needs. Dan Quinn said maybe we should have that section surveyed so we know how much is there. Dean said the trees need to be harvested, so taking them out would be ok. Franzen asked that we send a cc of the survey to Samantha. Corey Ewers asked how much was the lease per year? Samantha said $3,000. We would get a co-location fee if anyone else uses the tower. Dan Quinn asked will the guidewires be contained within the area being leased? Yes. The wires come out 240’ on three sides. There will be six feet high fence with barbed wire around the entire area. Dean said first step would be to do the North side and see how much area is there. Motion by Dan Quinn to have Ted survey the section.the land north of Lagoon Road and have a topographical map printed. Marvin second, All yes, motion carried. Franzen said with the water tower, they are replacing two and adding on more microwaves. Dan W. said USCellular was here again and have been taking down unneeded equipment.
Set Date for Ordinance Regulating Lead Water Service Line Replacement in the Village of Lone Rock – Motion by Pulvey, second by Dan, to approve the wording There will be a public hearing on the ordinance at our next board meeting, November 14, 2017.
LOC from bank for Matching Funds Clerk Kampen explained that the Line of Credit is not in addition to the Safe Drinking Water Loan for matching funds nor is it in addition to the million dollars in grants we received to replace a large section of our water main infrastructure. Rather, it is a pass-through loan to keep the flow of funds coming in with the funds needed to pay the vendors as needed during the project. The Line of Credit will increase as bills are paid, and will be paid off with the grant funds coming in, and will coordinate with the low-interest loan that will cover the matching funds the Village pays as part of the grant guidelines. The Royal Bank of Lone Rock has agreed to provide us this Line of Credit at 1.7% interest, which is set up to only accumulate interest on funds as they are used. Motion by Marvin Joles III to approve the Line Of Credit for matching funds, Corey Ewers second, all voted yes, no nays, motion carried. Clerk Kampen will draw up a Resolution for board members to sign and give to the bank.
Debt Financing on Matching Funds Clerk Kampen said that she and Treasurer Marshall met with Bart Nies of Delta 3 Engineering and Aaron Halverson, who is our Certified Public Accountant who helps us file our annual report to the PSC and is familiar with our Water Utility account. We met to discuss options available to us to meet the annual debt obligation on the matching funds needed for the water main replacement project. Bart Nies said that we won’t know how much the total project will cost until the opening of the bids, which will be in February of 2018. Even if the bids came in at the highest amount, and Bart put in the estimated costs at a high amount to cover all our bases, our annual payment on the loan for matching funds would be about $32,000 per year. We will need to use more than just raising water rates to cover that, and options would be to use bonds, and, since it is for debt service, use a minor property tax increase to offset the difference. Discussion followed that we will be getting new streets in the village as a result of this project, and the water quality will be improved for everyone. Motion to finance the annual payment needed to pay the matching funds portion of the water main replacement project through a combination of increasing the water rate, the use of bonds and/or adding to tax bills, and if possible, use some of the reserve we already have saved up for emergency water line replacement, motion by Corey Ewers, second by Dan Quinn. All yes, motion carried.
Increased Hours for Clerk Clerk Kampen said with the extra work she has put into helping with the grants, plus extra work as a result of the school closing, and working on the code of ordinances in addition to the regular day-to-day duties of the village clerk, she may need to exceed the number of hours initially established for her in the budget by the end of 2017. More hours may not be needed, but just to make sure she doesn’t exceed her budget, and to have the time needed to get the grants projects completed. Motion by Marvin Joles III to approve 30 hours per week for Clerk Kampen through the remainder of this calendar year, second by Corey Ewers. Motion carried.
Set Date for Budget Meeting The Board of Trustees will meet on Tues, Oct. 24th at 6:00 PM to begin preparing the 2018 budget..
Set Date & Time for Trick-or-Treating in Village 4 to 7 on Tuesday, Oct. 31st.
Wil-Kil Contract – Harry Pulvermacher said he made up bids for the Fire Dept., Lone Rock Garage, Pumphouse 1 and Pumphouse 2, Village Office $40. End of Sept or 1st of Oct. will spray for bugs. Dan Quinn said he thinks it would be general maintenance. Dean said the Budget meeting is coming up, and we will discuss in budget meeting.
Village Sign Update Alice Hatfield updated the Board. We received $3,702 in donations for the sign, and Ray donated his time and some of the materials. We have between $1,800 and $1,900 left. Josh Alt was paid $633.19 for the lights. Dan Quinn said weatherproofing was put on to keep it from weathering. Someone broke into Ray’s shop and stole his tools. Nearly $9,000 in tools were stolen. Board members are asking if anyone has any information that would help Ray and Alice recover their tools to please let the police department know. Everyone at the meeting commended Ray and Alice for the beautiful work done on the sign. It is up, and looks great.
Veteran’s Memorial – Purchase of a Paver from the Village -- The Board discussed purchasing a paver in support of the new Veteran’s Memorial. Harry motion to purchase a 12 X 12 block at a cost of $100. Marvin second, all yes, motion carried.
Audit/Financial Review – Update – Clerk Kampen said that the financial review of the utility account has been completed, and we have arrived at ending balances for 2016, plus we are implementing recommended improvements to our accounting system to make it easier to work with.
Codification of Ordinances Project – Clerk Kampen said we can schedule a meeting of the committee to see what needs to be added or changed to the project as it has been received from the company doing the work. We will need to get past budgeting for now and work on it after that.
Bill Kolman – Building Permit to build a garage Pete is still waiting for paperwork, so this is not ready.
Adam Reno – Building Permit for New Home Motion by Harry Pulvermacher, second by /Corey Ewers to approve the new home construction permit. All yes, motion carried.
Police – Donation – Security at Municipal Court – Ryan Price reported there is a donation of a custom-built AR-15 rifle, $1,800 to $1,500 value depending on optics. Requires board approval before he can pick it up. Motion by Dan Quinn, second by Tom Whalen to accept the firearm donation. All yes, motion carried. Ryan said to clear the air on a few things. He conducted a traffic stop of a River Valley school bus due to complaints from people that the bus was traveling overloaded capacity, and that is a safety concern. It had absolutely nothing to do with the school closing. He got in touch with the School Bus Inspector with State Patrol, covering all the bases to make sure. I stopped the bus, it was not overloaded at the time which is good. He got a very negative comment in the Home News from Tom Wermuth, which Ryan felt was a very unprofessional way of handling it, and that he could have contacted Ryan to discuss the reason the stop was done. Hwy 14 was the safest place to pull the bus over, there is a shoulder there, and all safety concerns were addressed. The bus was not overloaded, and since then they have now assigned seats. Ryan was concerned that he was doing his job as was required of him, and the school administrator, who you would think would be more professional and contact him directly rather than dressing him down through the media and damaging his standing in the community. Discussion followed included that Wermuth did nothing but verify what kind of person we are dealing with, and has done more damage to himself than Ryan, and, had the bus been stopped in the morning rather than in the afternoon, it would have been overloaded, and that now that the school district knows they are in trouble with the bussing situation, they are finally just now getting their act together and throwing a little bit of effort to rectify the bussing situation, but it isn’t done yet. Tom Whalen said as Chairman of the Police Committee for the Village of Lone Rock, Ryan, you did the right thing, and anytime you are put in that position, you handle it exactly as you see fit. Ryan thanked the board for approving the donation.
4th of July Committee Report – Ethel Fitzgibbons -- Tractor Pull Concession Stand -- Ethel was unable to attend due to illness. When she ordered the new Concession Stand from the company, they put a title on it, and put the title in Ethel’s name, because Ethel paid for it knowing the funds were donated and were coming in to pay for it. Ethel wants to get the title changed over to the Village. Karen has the paperwork from Ethel, and will look into getting it titled in the Village of Lone Rock’s name. Splash Pad – Pop Machine – Marvin said they would like to use the money in the savings account at the bank to put toward next year’s 4th of July Celebration. Dan Quinn made a motion that the Village transfer funds from the Park Improvement Fund to the 4th of July Celebration Fund. Motion by Dan Quinn to transfer funds from the Park Improvement Fund to the 4th of July Celebration Fund to be used toward next year’s fireworks. Harry second. All yes, motion carried.
Tootie said Commemoration of the Vets’ Memorial will be on Veteran’s Day Nov. 11th.
Library -- Stacy reported that there is a large limb hanging down that needs to be removed. they would like to get blinds for the west window, asking village for assistance. Last Wednesday, noticed some activity in the building. Food and cigarette butts were left behind after a group had used the building. They know who it was, and if they want to continue to use the building they have to obey the rules. We just got the floors done, and now they are scratched, and of course, smoking is prohibited. Cigarette butts were even found in the waste bin in the women’s bathroom, which could have caused a fire. Dean asked Stacy for a cost on the blinds. Should be around $320 or so.
Water and Sewer – Dan said they did get the new computer in the Pumphouse that flooded recently.
CMAR Report – We should have a thorough evaluation on the ponds. Kaitlyn from DNR doesn’t know how to get some of it done. Dan is working with DNR on it.
Public Input – Dan McGuire said he is here as a resident, not a school board member. Weight of vehicles and the damage they do to our streets is a concern. Alice Hatfield asked that now that the sign is completed, the covered wagon has been laying on its side for some time and would like it to be cleaned up. Tom said someone else owns the wagon. Tom will check into it.
Review Bills – The bills were reviewed and initialed by board members for payment approval.
Upcoming Meetings –
Next Board Meeting November 14, 2017
Meeting Adjourned at 8:52 p.m.
Karen J. Kampen, Clerk